How to Have a Document Certified


In Australia, certifying a document involves having a copy verified as a true and accurate reproduction of the original. This process is essential for purposes such as applying for government services, immigration, or legal matters.

certify-document
Example of a certified stamp

Here’s how to have a document certified:

1. Identify an Authorized Certifier: Only specific individuals are authorised to certify documents in Australia. 

These include:

  • Legal practitioners (e.g., lawyers, solicitors)
  • Judges and magistrates
  • Police officers
  • Registered medical practitioners
  • Registered teachers
  • Pharmacists
  • Veterinary surgeons
  • Bank officers
  • Postal managers

A comprehensive list of authorised certifiers can be found on the Services Australia website.

2. Prepare the Original and Copy: Ensure you have both the original document and a clear photocopy. The certifier will need to compare them to verify accuracy.

3. Visit the Certifier: Take both the original document and the photocopy to the certifier. 

They will:

  • Compare the original and the copy to confirm they match
  • Stamp and sign the copy with a statement such as, “I certify this to be a true copy of the original document as sighted by me.”
  • Include their full name, contact details, and profession or occupation

For example, the Australian Taxation Office outlines the certification process here.

4. Additional Considerations:

  • Language – If your document isn’t in English, you may need to provide a certified translation
  • Digital Documents – Some organisations accept certified digital documents
  • Fees – Certifiers may charge a fee for their services

Always check the specific requirements of the organisation requesting the certified document, as procedures can vary.

 
This publication is for informational purposes only and nothing contained in it should be construed as legal advice. We encourage you to consult with legal counsel regarding your specific needs. We do not undertake any duty to update previously posted materials.

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